GLOSSARY TERMIn simple terms
Think of it as an online safety deposit box. Firms, their advisors and their clients deposit critical documents in one central place that is accessible across devices, anytime, anywhere, and only to the people who should see them.
How a digital vault works
- 1DepositDocuments are uploaded, shared or delivered automatically, then encrypted.
- 2OrganizeSmart filing sorts them by person, entity, account and type.
- 3PermissionEach person sees only what they are allowed to see.
- 4UseDocuments are found, shared, signed and acted on, with every action logged.
Digital vault vs. file sharing
| Digital vault | General file sharing | |
|---|---|---|
| Purpose | Long-term, organized home for important documents | Moving files between people |
| Access | Granular permissions per person and document | Link or folder sharing |
| Audit trail | Every action recorded | Varies by tool |
| Built for | Firms and their clients | Any team |
Frequently asked
Who is a digital vault for?
Financial services firms, their advisors and their end clients, who use it to keep documents in one secure, central place accessible across devices.
Is a digital vault secure?
A digital vault encrypts documents in transit and at rest, controls access with permissions and records every action. FutureVault is SOC 2 Type II examined.
Can a digital vault carry a firm’s brand?
Yes. FutureVault’s digital vault is fully white-labeled to the firm’s brand on web, iOS and Android.
Is FutureVault secure enough for our compliance and InfoSec teams?
FutureVault is SOC 2 Type II examined, encrypts data in transit and at rest, supports multi-factor authentication and records every action on a complete audit trail.
Will our clients actually use it?
Client vaults carry your brand on web, iOS and Android, with notifications when new documents arrive and simple, secure requests. FutureVault powers more than 1 million client vaults across 50+ enterprise partners.
What does FutureVault integrate with?
Custodians including Schwab, Axos, CI Investment Services, NBIN and Fidelity Clearing Canada; CRMs including Salesforce and Microsoft Dynamics; DocuSign and Adobe Sign; portfolio, alternatives and identity platforms; Zapier; and 1,000+ API endpoints. FutureVault holds the highest Ezra Group integration score in Client File Sharing.